Phone us on
Phone us on
Phone us on 01227 733729 / 01227 730569
"Company" means BEST-IN-TENTS
"Period of Hire" means the period from the Delivery Date until the Equipment has been dismantled and removed from the Site.
"Quotation" means the quotation sent by the Company to the Client.
All orders for goods shall be deemed to be an offer by the Client to hire goods in accordance with these conditions, the Performance Textiles Association’s Code of Practice and the Quotation. These conditions shall apply to all orders and contracts for the supply of Equipment by the Company or its authorised agents. Any qualifications or variations to these conditions should be put in writing.
The Company Undertakes
1. To deliver the Equipment on the Delivery Date and to proceed to erect it for use on or before the commencement of the Use Period.
2. To dismantle and remove the Equipment from the Site as soon as reasonably practicable after the Use Period.
The Client Undertakes
1. To pay the 25% Deposit in advance to secure the Booking.
To pay the Balance of the Invoice 4 weeks prior to the event or before the Company’s employees leave site. If this is not done, the Company will have the right to begin dismantling and removing the Equipment from site prior to the event until payment is received.
Any final financial adjustments to the Invoice will be made as soon as possible after the event.
2. To pay interest on all monies outstanding 28 days after the date for payment both before and after judgement at a rate of 4 per cent per annum above the Bank of England Base Rate.
3. To provide the Company a reasonable period of time before the Delivery Date with an accurate plan of the Site showing all relevant services including underground services and any apparent obstacles which may affect the erection of the Equipment and the position on the Site in which the Equipment is to be erected and to advise the Company of any alterations in the Site of which it is aware that may take place after the date that the plan is provided. The Client and not the Company will be responsible for any damage to underground cables or pipes.
4. To give notice to or obtain any necessary permits from local authorities and/or the Site owners prior to erection.
5. If any part of the Equipment includes electrical apparatus to provide such power points or supply as may be reasonably required by the Company within 15 metres of the Equipment.
6. Not to enter the Equipment while it is being erected or dismantled by the Company.
7. To keep any part of the Equipment that is a framed structure or a tent completely closed and secure and in particular any door in place and fastened when not in use.
8 The client shall be responsible for and indemnify the company against any loss of or damage to all hired equipment whatsoever the cause, with the exception unless caused by Best-In-Tents or caused by any part of the equipment supplied by Best-In-Tents.
9. not to use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing of the Company.
10. Not to tamper with the structure or any part of the Equipment and in particular not to affix or suspend from the Equipment any item whatsoever without the Company's prior written consent.
1. The Company will use its best endeavours to supply the Client with the Equipment ordered but where this is not possible the Company will notify the Client as soon as possible of any alterations to the design and specifications of the Equipment and where the alteration is fundamental the Client may terminate this contract and any Deposit paid will be refunded.
2. The Price is based on the assumption that the Client provides a firm and level site of turf (or some other material not impervious to stakes and able to absorb rainwater) and is served by a firm access road adjacent to the Site with adequate hard-standing for commercial vehicles is free from flooding trees and overhead obstruction. If this is not the case or if the Client wishes the Company to erect the Equipment in a different position on the Site to the one indicated by the Client to the Company at the time of the Quotation and in either event the costs to the Company are subsequently increased by reason of increase in labour costs or any other factor the Company may increase the price in accordance with the Company's published price list and hourly labour rates then in force.
1. The Price does not include making good any repairs to the Site unless caused by the negligence of the Company's servants, agents or contractors.
2. All sums payable under this Agreement unless otherwise stated are exclusive of VAT and other duties or taxes. Any VAT or other duties or taxes payable in respect of such sums shall be payable in addition to such sums.
1. Either party shall have the right to terminate this Contract without penalty within seven days from the date of confirmed booking subject to written confirmation of such termination being given by one party to the other within such period. In the event of such termination by either party the Company shall not refund to the Client any sum paid by the Client to the Company by way of deposit.
2. Once the period of 14 days referred to in the preceding clause has passed should either party cancel the Contract compensation will be paid of 50% of the Price save that if it is cancelled within 14 days prior to the Period of Hire the compensation will be the full Price.
3. If the Client cancels pursuant to the preceding clause and the Company is able to re-let the Equipment then the Client shall not pay the full cancellation charge but an administration charge based on the costs incurred by us in re-letting the Equipment which in any event shall not exceed 25% of the Price.
Exclusion of Liability
1. The Company will make every effort to complete the erection of the Equipment on or before the commencement of the Use Period, provided that the Client has complied with the undertakings set out above. If the Equipment is not erected before the commencement of the Use Period the Client shall have the right to withdraw and the Company shall return all monies paid. If the Equipment is not erected because of delays due to weather or other circumstances beyond its reasonable control the Company shall not be liable to pay further compensation to the Client.
2. The Company will take all reasonable care to avoid any damage to the Clients' own equipment but cannot be responsible for any loss suffered by the Client in respect thereof other than as a result of the negligence of the Company's servants, agents or contractors.
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